The registration for Head of Contingents has been closed. Did you and your Contingent miss the deadline but still want to join Roverway 2018? Please send an e-mail to This email address is being protected from spambots. You need JavaScript enabled to view it. to see what is possible. 

This is your opportunity to register for up to date information about Roverway 2018 related to your Contingent’s plans, gather marketing material to use in your Contingent and learn about our plans for the first HoC Weekend scheduled to take place in Spring 2017.

All participants, International Service Team and Contingent Management Team members are part of a contingent. A contingent is a group of Scouts and/or Guides attending Roverway 2018 from an MO/NSO/SAGNO/Country. It is lead by a Head of Contingent and consists of participants, International Service Team (IST) and Contingent Management Team (CMT). 

What is the role of a “Head of Contingent”? 

A Head of Contingent (HoC) is the official representative of Roverway 2018 in their association. The HoC position is challenging and very rewarding, providing a once in a lifetime experience. The HoC will introduce and promote Roverway, encourage Rovers and Rangers to participate and coordinate the creation of a national contingent for the event. The HoC will be appointed by the NSO/MO. After the nomination, the HoC will act as an official link between the Roverway 2018 organisation and the NSO/MO from appointment until after the event. For communication purposes, Roverway will only recognise one HoC per NSO/MO. The HoC is welcome to create their own Contingent Management Team, but we do not require all of their communication details at this time. 

The key missions of the HoC are:  

  • Overseeing the preparations for their contingent  
  • Overseeing the marketing and recruitment of the contingent  
  • Communicating with the International Relations team of Roverway 2018  
  • Leading the contingent during their time in The Netherlands  
  • Championing the vision of Roverway 2018 within your contingent 

The HoC should have a good and smooth relationship with their International Commissioner as well as with their National Rovers/Rangers Commissioner. During Roverway, the HoC will be a member of the International Service Team (IST) as well as leading their contingent and participating in HoC meetings. The HoC will be responsible for all members of their contingent during Roverway 2018.

As a HoC you are in close contact with the organisation of Roverway 2018. We will invite you to join us for 2 weekends in the Netherlands to help us organising the event. There will also be HoC Skype Calls in which we give you updates and you can ask us all you want to know. In the meantime, you can always get in contact with your Contingent Support which will be assigned to you as soon as you enrolled your contingent. 

At the Scouting Academy at Larnaca, Cyprus, we announced the participation fees. These fees will be the basis for national scouting organisations (NSO’s) and member organisations (MO’s) for the fees they will charge to individual participants. Thus please note that the numbers announced here are not the final participation fees.


In order to encourage more Rovers and Rangers to come and to demonstrate Scouting and Guiding solidarity, Roverway fees are categorised, based on the Gross Domestic Product (GDP) of each country. The categorisation of the countries can be found here. Contingents from outside the European region from WOSM and/or WAGGGS or who are not a member at all of WOSM or WAGGGS will pay the fee of category E.

Category A     € 270,-

Category B     € 360,-

Category C     € 395,-

Category D     € 450,-

Category E     € 520,-


The fee covers all direct and indirect costs for programme, paths, food, stay and transport during the event.


International Service Team members are important for the Roverway and its success. Participation fee for IST volunteers is set at € 290,-. This rate also applies to CMT members. There is no limit to the number of adult participants per contingent. 


If you have questions about the fees or categories please feel free to contact your contingent or your contingent supporter, or use the contact form on the website. Questions on other matters can be asked through the contact form too.

Safe from Harm Policy

It is of vital importance that we can provide a safe and open environment during Roverway 2018 for all participants and volunteers. Therefore we ask all HoCs to adhere to the relevant national policies concerning police record checks/criminal record checks for adults (CMT, IST) to avoid bringing people to Roverway 2018 with the wrong intentions. Due to privacy regulations, we will use a decentralized approach based on checks by yourself/ your MO/ NSO and we will not ask you to supply us with details. We will ask you to confirm for all people that are brought to Roverway that the police check is done. Please make sure you follow up on your established national guidelines. 

Visa information

Before joining Roverway, it is a good idea to check whether you need a visa to enter the Netherlands or not. When you are from an EU-country, you can visit the Netherlands without a visa, but for other countries it might be required. We strongly advise you to check this beforehand. More information about Visas will be uploaded shortly to the HoC Space, and more information can be found on the website of the Government of the Netherlands.

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This Roverway edition
will focus on the personal
development of the participating Rovers and Rangers as part of their role in society. The Roverway will provide the environment in which Rovers and Rangers can interchange experiences, knowledge and ideas. This exchange of experiences will be encouraged through the three educational objectives, which all centralize around society and intercultural learning.  


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